University Athletic Association of the Philippines ("we," "our," or "us") values your privacy. Our website will handle your personal data in compliance with the Data Privacy Act of 2012 (“DPA Act”). and its Implementing Rules and Regulations. This Privacy Policy applies to our website, www.uaap.org . With this Statement, we would like to explain to you how we will collect, use, protect, and manage your personal information when you transact business with us.

By accessing or using our Service, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms and Conditions.

On the other hand, we, the University Athletic Association of the Philippines, Inc. (UAAP), is the responsible controller for any personal data you provide us.

1. What Information Do We Collect?

We collect information from you when you visit our website, sign up on our site, subscribe to our newsletter, respond to a survey or fill out a form.

• Personal Identification Details: Full name, contact number, email address, physical address, date of birth, gender, etc.
• Account Information: Usernames, passwords, or similar security information.
• Usage Data: Data about your access to and use of our website or platform, including IP address, browser type, pages visited, and time spent.

2. Purpose of Data Collection

Any of the information we collect from you may be used in one of the following ways:

• To Register and Set Up Accounts: Facilitate user, participant, or provider registration for our products and services.
• Service Provision and Transactions: Enable transactions, fulfill user requests, and ensure timely delivery of products or services.
• Customer Communication: Address inquiries, provide customer support, and share notifications about updates, promotions, and new offerings.
• Service Improvement: Analyze and enhance the performance of our website, applications, and services for a better user experience.
• Legal Compliance: Fulfill legal and regulatory obligations, including compliance with court orders, regulatory requirements, and governmental directives.
• Record-Keeping and Reporting: Maintain records for internal and statutory reporting, produce statistics, and support regulatory audits.
• Additional Purposes: Use information for any other purposes specified in our consent forms or relevant notices provided to you.

3. Legal Basis for Processing

We ensure that the processing of personal data is lawful, fair, and transparent. Our legal bases for processing your data include:

• Consent: When you provide consent for us to collect and process your personal data.
• Contractual Necessity: When processing is required to perform a contract or provide a service.
• Legal Compliance: To fulfill legal obligations.
• Legitimate Interests: For purposes related to business interests, provided that your rights and freedoms are not overridden.

We may store and process your personal data, or share it with third parties provided that we do so only to the extent permitted by law and we take appropriate safeguards to ensure the security and integrity of your personal data.

4. Data Sharing and Disclosure

We may share your both personal and non-personal information with third parties under the following circumstances:

• Service Providers: We may use trusted third-party service providers to perform functions like server hosting, database management, email services, marketing, and customer support. We may share personal and non-personal information with them to facilitate these services. Additionally, we may share log file data, including IP addresses, with analytics partners, developers, and ad networks. This data may be used to estimate general location, connection speed, and device type, and to assess advertising effectiveness for auditing and research purposes. Legal Compliance: If required by law, to comply with legal processes, or to protect our rights or safety.
• Business Transactions: In connection with mergers, acquisitions, or asset sales, where personal information may be transferred. To enable us to provide you with requested products or services or will allow us to fulfill our business transactions.

Third parties may include: our affiliates; investors; business partners; service providers; third parties when required by law or necessary to protect our services; other parties in connection with corporate transactions; and other parties with your consent or at your direction.

5. Data Protection and Security

We implement appropriate physical, technical, and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include:

• Secure storage of physical and electronic records.
• Encryption of sensitive information during transmission. Access controls to restrict access to personal information to authorized personnel only.

These measures aim to protect your personal data against risks such as accidental loss or destruction, as well as unlawful access, fraudulent misuse, unlawful destruction, alteration and contamination of your personal data. We cannot, however, ensure or warrant the absolute security of any information you transmit to our services or guarantee that your information on the Service may not be accessed, disclosed, altered, or destroyed by a breach of any of our physical, technical, or managerial safeguards.

6. Data Retention

We will retain your personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. We will securely dispose of personal information that is no longer needed, ensuring data destruction or anonymization.

Nonetheless, you may also withdraw your consent for us to process your personal data by submitting your request to us. However, this may mean that you may not be able to use or access our products and services and other legal consequences.

7. Your Rights as a Data Subject

Under the Data Privacy Act, you have the following rights:

• Right to Access: Obtain a copy of your personal information that we hold.
• Right to Rectification: Request corrections to any inaccuracies in your personal data.
• Right to Erasure: Request the deletion of your personal information under certain conditions.
• Right to Restrict Processing: Limit the way we process your personal data.
• Right to Data Portability: Obtain your personal data in a structured, commonly used, and machine-readable format.
• Right to Object: Object to the processing of your personal data based on legitimate interests or consent.
• Right to Lodge a Complaint: File a complaint with the National Privacy Commission (NPC) if you believe your data privacy rights have been violated.

8. Use of Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance user experience, analyze website usage, and provide tailored content and advertising. You can manage your cookie preferences through your browser settings.

9. Governing Law

This Privacy Policy is governed by the laws of the Republic of the Philippines, without regard to its conflict of law's provisions. You consent to the exclusive jurisdiction of the courts in the Philippines in connection with any action or dispute arising under or related to this Privacy Policy, except where specific legal frameworks apply.

The laws of the Republic of the Philippines, excluding its conflicts of law rules, shall govern this Agreement and your use of our services. Your use of our services may also be subject to other local, national, or international laws.

By using our services or contacting us directly, you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, you should not use our website or services. Continued use of the website, engagement with us, or following changes to this Privacy Policy that do not significantly affect the use or disclosure of your personal information implies your acceptance of those changes.

10. Links to Other Websites

This Privacy Policy applies only to our services. Our services may contain links to other websites not operated or controlled by us. We are not responsible for the content, accuracy, or opinions expressed on such websites, and we do not investigate, monitor, or check these sites for accuracy or completeness. Please be aware that when you use a link to navigate from our services to another website, our Privacy Policy is no longer in effect. You're browsing and interactions on any other website, including those linked from our platform, are subject to that website's own rules and policies. These third parties may use their own cookies or other methods to collect information about you.

11. Changes to this Privacy Policy

We may change our Service and policies, and we may need to make changes to this Privacy Policy so that they accurately reflect our Service and policies. Unless otherwise required by law, we will notify you (for example, through our Service) before we make changes to this Privacy Policy and give you an opportunity to review them before they go into effect. Then, if you continue to use the Service, you will be bound by the updated Privacy Policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us at: